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Page Revision: 2014/05/08 13:14

The Media section of PANDORA Library is all about the marketing material of PANDORA which are stored here as images, files, video, sounds, etc. The MEDIA section works like many online image libraries that you may know. What makes the library special is that all items contain as much information about products, the file itself and the relations between images. This will help you as marketer to easily find what you are looking for and it allows you to have up to date information on PANDORA products and campaigns.

This section of the help function covers the following topics:

• Access to the media
• Navigation in Media
• Classification Structure
• Polaroid Images
• Image Types
• Key MEDIA functionality
• Available options per MEDIA item
• Searching for MEDIA
  

Access to the MEDIA

The MEDIA section within PANDORA library is open to all users that have access to the application. All users can view the basic information, however some areas and functionality is restricted. This is to enforce copyright restrictions, maintain brand consistency and ensure competitive sensitive information doesn’t get exposed.

Navigation in MEDIA

PANDORA Library is a web-based application that means that it works like many websites that you know.

There are two main navigation options in PANDORA Library:
1. The classification structure on the left side of the screen.
2. The “polaroid images” in the main window.

Classification Structure

The classification structure works are groupings of media files, which are placed into a hierarchy. You can click and drill down within the classifications to find the selection of files that you are interested in. There is a security restriction in place so not all users can see the entire hierarchy.

To navigate within the classification structure you have the following options:
1. You can click on the arrow to expand to view sub elements of a topic or you can click to collapse the classification structure.
2. You can click on the classification name to access the files within the classification. The items that part of the classification are displayed in the main window of MEDIA.

Polaroid Images

All content of MEDIA is organized in classifications. The content of a classification can be viewed via a Polaroid image in the main window of media. There are two types visible in the main window:

Stacked Polaroid images: this indicates that you are looking at a classification and that there are more groupings below this topic. To view the sub classifications you can click on the left classification structure or on the Polaroid.


Single Polaroid image: this is a single asset, or content element within PANDORA Library Media. You have navigated to the lowest level. From this point you can view the details of the product or image, enlarge the item or download it to your local folder.

Image Types

The file types, such as images, video’s and InDesign files, within PANDORA Library are diverse. Also, there is a vast collection of images that can also be categorized in more sub divisions. These categories are the most common images within PANDORA Library however more categories can be applicable such as staff, POS, production, etc. To do so allows you to quickly find the right image that you need for creating your marketing material. The image types are sub folders under a campaign classification and consistently throughout the application you will see this separation of image files. The meaning of each image type is given below:

Key MEDIA functionality

When you browse through MEDIA, a standard set of functionality is available at the top of the window. The availability of these functions can differ depending on your assigned rights as a user. The functionality available in PANDORA Library MEDIA is explained in the table below:

Available options per MEDIA item

On a single content element within PANDORA Library Media you have different options available to work with the item. These options are displayed when you hover over the item with your mouse. The options are visible in the top left corner of the single Polaroid’s.


Asset Magnifier: A new windows is opened and shows the Media Details view of the asset. The detailed view holds all product and media information of a content element.


Direct Download: Here you can directly download the item. When clicked the download options are given to select your download format.


Add to Basket: When you click this button the item will be added to your basket. In your basket all items will be collected until you are finished browsing.

Searching for MEDIA

You can search MEDIA in three ways 1. Quick Search :this is a more generic search and will result in a large list of items matching your generic search.
2. Advanced Search: this is specific search on field within MEDIA and will limit the search results to match your query as much as possible
3. Advanced Search – MS Excel Sheetby uploading an excel file with your search criteria you can perform a search to multiple items at the same time such as product lists.

Quick Search

The quick search is available in the top right corner of the MEDIA section in PANDORA Library. It is available on almost all pages so at any given time you can quickly perform a search for your content. In the quick search you perform a search like you often do in a search engine (like Google) on the Internet. You can search for field values of a MEDIA item such as media title, SKU number or a key word.


In addition to single words, you can also combine words into this search box. For example you can search on “Red Summer” which gives you all the items that have either “red”, “summer” or both words “red and summer” somewhere mentioned in the MEDIA meta data.

Advanced Search

The advanced search within PANDORA Library is to allow you to execute a very specific search on field within MEDIA and will limit the search results to match your query as much as possible. 



To open the Advanced Search window, click on the hyperlink next to the quick search in the top right corner The advanced search window is visible at the bottom in the left pane of the window:

You can enter specific values in the predefined fields and can enter values in more than one field.

The more values you enter in the search, the more specific your search result will be.

Entering too many values could result in PANDORA Library not being able to find any results matching your query.

Entering values means that the system will treat these as the Boolean operator AND, so it will include everything into your search.

Advanced Search – MS Excel Sheet

You can also perform an advanced search via an MS Excel Sheet. You define the specific search items in the MS Excel file and via an upload match the MEDIA items. Please make sure that the title of the columns match the actual fields in PANDORA Library - Media (for example, to search for a list of images, you need to search on MEDIA Title)

1. To open the Advanced Search window, click on the hyperlink next to the quick search in the top right corner.

2. Click on the upload excel button, which is located at the top of the advanced search window.

3. Select the file that you wish to use for the search and click on go. You will now see the elements matching your search from the MS Excel sheet.